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LOOP offices

Work with us

Don't wait and get in touch.

Office Manager - Vienna

Start Immediately
Location Vienna
Department Business Operations
Experience Mid-Level
Life as an Office Manager

At LOOP, our offices are the vibrant hub where creativity and innovation come together. We’re looking for an Office Manager who brings exceptional organizational skills, a proactive mindset, and a warm, service-focused approach.

 

You’ll be the backbone of our daily operations, ensuring smooth processes, welcoming environments, and seamless support for our team and clients. With your attention to detail and collaborative spirit, you’ll handle a broad range of responsibilities, from front desk management to event coordination, helping us keep LOOP running at its very best.

Requirements and Responsibilities

  • Manage Front Desk Operations: Answer phone calls, keep the reception area tidy, handle couriers, sort and distribute mail, and ensure a professional first impression.
  • Coordinate Meetings and Hospitality: Prepare client meetings, book and set up meeting rooms, organize catering, and warmly welcome guests and clients.
  • Support Business Travel: Assist with coordinating and booking national and international business trips for the team.
  • Organize Events: Actively support the planning and execution of internal and external events, contributing creative ideas and meticulous organization.
  • Oversee Office Logistics: Manage general office duties, including pool car administration, office appearance, and collaboration with facility managers and cleaning staff to maintain high standards.
  • Maintain Supplies and Resources: Monitor office supplies, manage inventory levels, and handle procurement to prevent shortages.
  • Collaborate and Assist: Serve as the central point for internal requests, support all team members across LOOP offices, work closely with the Salzburg Office Managers, and handle diverse administrative tasks with flexibility and discretion.
  • Valid category B driving licence (Austria) would be required.
  • Fluency in English is required, and German skills are a plus.

Your entry level and starting salary will be based on your experience. To be considered for this role, send your application, CV and earliest possible start date to us.

Benefits

Free Sports and Fitness

Yoga, fitness, climbing, tennis and more. LOOP covers the costs and gives you access to fitness studios and sports facilities across Austria or Germany.

+20% Vacation

We don’t believe there can be enough time to recharge, that’s why all our team members get +20% vacation days per year — we call it Sunny Hours.

4000+ m² Office Space

Our loft space is part of our identity. An ideal environment for working, collaborating and finding inspiration — with an additional 600m² film- and photo studio.

International and Diverse

Team members from 40+ different nationalities in 7 locations, English as main language and a 55% female leadership quota.

And much more

Language Courses, Visa Support, LOOP.Horizon workshops and trainings, Klimaticket Contribution, Audiobook Library, Headspace App Subscription, etc.

Office Manager - Vienna

Apply for the job

Explore our headquarters

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Our Culture

The key to LOOP's agency personality is our flat hierarchy and exceptional team culture. We believe that there is a wide range of talent in our team, so we won´t restrict passionate people from learning skills in new areas for professional growth. If you are motivated to join the LOOP team, we are happy to offer you a full-time position as an Office Manager in Vienna.

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About LOOP

LOOP is a digital-first lead agency, exploring the intersections between design, technology and digital brand building for leading brands. With a team of 400 digital talents and through data driven marketing, we help brave clients to stand out in the digital age. Over the last few years our brilliant team has done remarkable and innovative work for internationally recognised high-profile brands such as Puma, Audi, Breitling, Red Bull, C&A and numerous others.

More about LOOP