Office Manager Vienna

Requirements and Responsibilities

• You are responsible for front desk duties including answering phone calls, keeping the front desk area tidy, arranging couriers, sorting and distributing post and much more.
• You are responsible for the preparation of client meetings and book meeting rooms, organize catering, welcome guests and clients.
• You have to support in coordinating and booking of business trips.
• We need your active support in the organization of internal and external events.
• You are responsible for general office related duties including our pool car management.
• You are responsible for keeping the office’s appearance presentable at all times by collaborating closely with the facility manager and cleaning staff.
• You have to monitor level of supplies and handle shortages.
• You have to assist all team members in every LOOP office with administrative and organizational topics.
• You will work closely together with the Office Managers in Salzburg on daily tasks and projects.
• You are the main intersection of internal requests of any kind.
• You are a team player, but able to take proactively action where needed and work independently as well.
• You have the reliability, flexibility, attentiveness and the ability to keep calm in stressful situations.
• You have an always open, outgoing, friendly, helpful and caring personality.
• You are incredibly organized and aware of what is going on around you.
• You are costumer and service-focused and able to maintain trusting relationships with colleagues, clients and suppliers.
• You are open to new tools and implementations related to the industry.
• Dealing with the newest MS Office is no problem for you.
• Driving licence B is required.
• German and excellent English language skills.

Your entry level and starting salary will be based on your experience. To be considered for this role, send your application, CV and earliest possible start date to us.

Benefits

4-day Workweek

At LOOP you can choose between a 5-day or a 4-day workweek – and have the freedom to switch between these models twice a year.

Free Sports and Fitness

Yoga, fitness, climbing, tennis and more. LOOP covers the costs and gives you access to fitness studios and sports facilities across Austria or Germany.

+20% Vacation

We don’t believe there can be enough time to recharge, that’s why all our team members get +20% vacation days per year — we call it Sunny Hours.

4000+ m² Office Space

Our loft space is part of our identity. An ideal environment for working, collaborating and finding inspiration — with an additional 600m² film- and photo studio.

Hybrid Work

Home office or LOOP office space? It’s your choice every day, and you don’t even need approval. However, certain job roles may require more personal presence than others.

International and Diverse

Team members from 40+ different nationalities in 7 locations, English as main language and a 55% female leadership quota.

And much more

Language Courses, Visa Support, LOOP.Horizon workshops and trainings, Klimaticket Contribution, Audiobook Library, Headspace App Subscription, etc.